Position Description:
Reporting to the Chief of Party, the Monitoring, Evaluation, Research, Learning and Communications Advisor (MERLC Advisor) will serve as the senior MERLC technical expert for the USAID TB Private Sector Activity. The Advisor will provide technical assistance and oversight to monitoring and evaluation (M&E), research, learning and communication activities, including the development and dissemination of tools, materials, reports, papers, and intervention linked research. The Advisor will also establish an M&E system, including data collection, analysis, and reporting on key output, outcome and impact indicators for the Activity, and work closely with the technical team to ensure compatibility and coordination within the existing M&E framework, and consistency with national and donor requirements. The Advisor will oversee data analysis and production of data use products and mechanisms to promote evidence-based programming, and timely feedback in relation to targets or identification and resolution of gaps. Provide guidance on information systems for quality assurance, as well as best practices documentation and reporting.
The position shall be based out of Jakarta Indonesia and for a period of 5 years. The recruitment is contingent upon final USAID approval of the candidate.
Key Responsibilities:
· Oversees M&E, research, learning and communication activities for the TB project.
· Leads development and oversee implementation of an M&E system to collect, interpret and aggregate data that demonstrate impact and program accountability and progress..
· Develop and support the design and implementation of evaluations, surveys, implementation research and other research.
· Develop high quality quantitative and qualitative methods and participatory methodologies to monitor program quality for performance and results.
· Build upon industry and experiences to improve consistency, quality and practicality of M&E strategies; promote dissemination and use of lessons learned within the Activity, the Government of Indonesia and other development partners.
· Build capacity of staff, primary stakeholders, and implementing partners on M&E components in project design; such as monitoring plan, assessments, reviews, surveys and evaluations.
· Ensure Activity experience is documented as success stories, technical reports, or peer
review publications.
· Liaise with national, multisectoral and donor M&E TWG and colleagues to ensure programs provide complementary support and contribution to evolution of country M&E systems.
· Performs other duties as assigned
Minimum Requirements:
· Masters’ degree in Public Health, Epidemiology or Statistics or another related field.
· At least eight (8) years of relevant work experience in M&E in developing countries with USAID projects.
· Experience developing M&E plans for tuberculosis programs.
· Demonstrated research experience and skills, complemented by collaboration with varying types of partners.
· Must have extensive knowledge in collaboration, learning, and adapting concepts for health projects.
· Must have exceptional writing, communications and presentation skills, fluency in the English language, strong teamwork and effective cross-cultural interpersonal skills.
· Demonstrated experience in journal publication.
· Must have significant experience working in middle income (lower and/or upper middle-income countries), including Indonesia.
· Fluent in English and Bahasa.
Preferred Requirements:
· At least 15 years of relevant work experience in monitoring and evaluation in developing countries with donor-funded projects
· Strong background in quantitative research design, methods, analysis and application of subsequent insights to improve performance
· Experienced in capacity development of government counterparts
Interested candidate please apply through FHI360 career centre by the latest 27 January 2019
Position: Administration Officer
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology– creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of: Administrative Officer for aUSAID Tuberculosis Private Sector Activity in Indonesia.
JOB SUMMARY/DESCRIPTION:
The Admin Officer will provide support andassistance to the technical team on projectmanagement and implementation activitiesin Jakarta. S/he will coordinate with the FHI 360 Country Office to provide critical operations support to the TB Private SEctor team. S/he will be responsible for administrative duties including travel and logistics arrangements, technical team event arrangement and visitor liaison functions. S/he will ensure that all office functions - including financial transactions, banking transfers and payments are handled efficiently and on time.
The position will be based in Jakarta, Indonesia. Indonesian nationals are encouraged to apply.
DUTIES AND RESPONSIBILITIES
· Provide support to the technicaland program staff/team includingsecretarial duties, such as wordprocessing, filing, scheduling andconfirmation of appointments etc.Develop and maintain acomprehensive electronic and paperfiling system.
· Assist with the planning, logisticsand management of meetings,workshops and trainings and beresponsible for taking and disseminating the minutes ofmeetings.
· Set up, maintain and update the filing system to include projectdocuments including workplans, project reports, project updatesand other project - related documents.Maintain and distribute projectmaterials as appropriate or as directed by senior project staff.
· Assist technical team memberswith the preparation of routine and ad hoc project reports, such asweekly updates, annual work plans,etc.
· Responsible for coordinating travelauthorization (TA) and travel expensereports of staff and coordinate withaccounting and finance staff to ensuretimely submission of the TAs andTERs. Make staff travel arrangementse.g. hotel bookings, ticketing, travelinsurance etc.
· Maintain and update an accurateinventory of all TB Private Sector property, such as computers andlaptops, printers, office furniture, officesupplies and other office equipment. Make sure that all borrowedequipment is returned after use bystaff and/or consultants.
· Assist local procurement inaccordance with FHl360 and USAID regulations and procurement plans,including oversight of all bids andbilling as appropriate.
· Perform other duties as assigned.
QUALIFICATIONS
Education/Experience:
· Bachelor’s degree in business studies or public health or related field.
· At least 5 years’ relevant experience in office management and administration.
· Must have prior work experience on USAID programs with USAID/PEPFAR funded programs.
· Working knowledge of office software, including Word, Excel and PowerPoint.
· Must be well organized, self-starter with attention to detail.
· Must have excellent communication skills and good command in both written and spoken Bahasa Indonesian. Good English skills desired.
- Must have experience with U.S. government rules and regulations and experience working in an international NGO environment.
- Ability to manage and complete numerous tasks with a high degree of organization and limited resources.
- Experience of proactively identifying risk, addressing issues and appropriately communicating these to the project staff and country office as needed.
- Able to work independently and on a team.
- Ability to meet deadlines with strong attention to consistency, detail, and quality.
- Ability to travel within country if needed.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time..
Interested candidate please apply through FHI360 career website by the latest 27 January 2019
Position Title: Finance and Admin Manager
JOB SUMMARY/DESCRIPTION:
The incumbent is responsible to conduct financial accounting duties and provide support to the Finance Unit of the FHI 360
Indonesia office.
Duties of this position include, but are not limited to:
Provides daily oversight of the activities of the financial analyst staff, including review and approvals for daily transactions. Provides relevant fiscal information to executive or senior management team.. Assists with development and management of internal financial audits... May develop formal reporting system to communicate results of audit activities to management and regulatory compliance agencies. Provides leadership and technical guidance for compliance with Generally Accepted Accounting Procedures (GAAP). Knowledge of Cost Accounting Standards (CAS) and Federal Acquisition Regulations (FAR) may also be required. Experience in comprehensive management of business support and compliance functions in organizations funded via government, contracts and grants, foundation, and commercial sources. Selects, develops and evaluates personnel to ensure the efficient operation of the function.
DUTIES AND RESPONSIBILITIES:
· Review of all financial transactions for assigned portfolio to ensure transactions are recorded timely into the accounting system and reviewed for accuracy and completeness.
· Reviews and approves monthly close financial reports for submission to Corporate Accounting.
· Provides recommendations and consults with management on financial projects and compliances.
· Perform review of project expenses and review all documentation related to VAT-exemption requests. Update and maintain internal control system for all VAT related transactions and exemption requests.
· Provide administrative, financial, accounting and other technical assistance as required to FHI360 staff.
· In collaboration with senior finance and operations staff, reviews implementing partner budgets for correctness and verify that budgets conform to FHI360 and donor regulations...
· Supervise the daily work of finance staff under the project
· Duties require broad conceptual judgment, initiative and ability to deal with a wide range of finance issues.
· Keeps abreast with the latest trends in financial accounting and mentors staff.
· Builds and trains staff on financial policies and procedures, GAAP practices.
· Performs other duties as assigned.
QUALIFICATIONS
Education/Experience:
· BS/BA in Business Administration, Finance or Accounting or related field, and over 10 years’ relevant experience in a business setting
· Proficiency in spreadsheet software required
· Prior experience working on USAID programs and working in an international NGO environment.
· Must be able to read, write and speak fluent English
· Deltek Costpoint enterprise software system experience is preferred
· Working knowledge of office software, including Word and Excel
· Must be well organized, self-starter with attention to detail
· Must have excellent communication skills and good command in both written and spoken Bahasa Indonesian and English
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
Interested candidate please apply through FHI360 career site by the latest 27 January 2019
Position Title: Accounting and Finance Officer
JOB SUMMARY/DESCRIPTION:
The incumbent is responsible to conduct financial accounting duties and provide support to the Accounting and Finance
Unit of the FHI360 Indonesia office.
DUTIES AND RESPONSIBILITIES:
· Prepare payment vouchers to process all vendor invoices, travel expense reports and other program-activity payments for assigned program portfolio. Ensure completeness of supporting documentation and accuracy of entries for financial reporting.
· Prepare all advance requests (workshop, travel, subawards) ensuring availability of funds and monitoring all advances of assigned program portfolio to perform timely reconciliation of advances per the Country Office policies.
· Ensure completeness of supporting documentation and accuracy of entries for financial reporting.
· Prepare monthly financial close reports, including bank reconciliations, to submit to Corporate Accounting each month..
· Ensure all financial transactions for any assigned portfolio of the project , oversight to ensure transactions are recorded timely into the accounting system and reviewed for accuracy and completeness.
· Reconcile subrecipient advances and expenses, update subaward tracker upon reconciliation.
· Oversee petty cash management and records.
· Maintain and update the office financial files ensuring up-to-date records/trackers and all finance files are electronically filed in the office.
· Perform review of project expenses and prepare documentation related to VAT-exemption requests. Update and maintain internal control system for all VAT related transactions and exemption requests.
· Perform other duties as assigned.
QUALIFICATIONS
Education/Experience:
· Bachelor Degree in Business Administration, Finance or Accounting or related field, and minimum 5 years’ relevant experience in a business setting.
· Proficiency in spreadsheet software required
· Prior experience working on USAID programs and working in an international NGO environment.
· Prior experience in private sector and subaward management would be an advantage.
· Must be able to read, write and speak fluent English
· Deltek Costpoint enterprise software system experience is preferred
· Working knowledge of office software, including Word and Excel
· Must be well organized, self-starter with attention to detail
· Must have excellent communication skills and good command in both written and spoken Bahasa Indonesian and English
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
Interested candidate please apply through FHI360 career center by the latest 27 January 2019
